This data privacy policy is used to inform users regarding the organizer’s policies with the collection, use, and disclosure of personal information for all parties involved including clients of the event to use the organizer’s services. The information request will be retained by the organizer on behalf of the host and used as described in this data privacy policy. The organizer does not use third party services that may collect information used to identify users.




By using the services of the organizer’s platform, the client acknowledges the collection and use of information in relation with data privacy policy used on the event platform. The personal information that is collected are used for providing and improving the services the organizer provides. The organizer will not use or share information the client provides with anyone except as described in this data privacy policy and for the sole purpose of the stated event.


Data Collection & Purpose


The organizer may collect certain personal data upon consent by the user, including but not limited to:


  • Email address
  • Cell phone
  • Medical speciality
  • Topic(s) of interest
  • Place of work


The organizer may collect non-personal data that is sent automatically by users’ web browsers and may use this information to generate aggregate statistics about visitors to the organizer’s site(s), including, without limitation:


  • IP addresses
  • Browser type and plug-in details
  • Device type (desktop, laptop, tablet, phone, etc.)
  • Operating system
  • Local time zone
  • Time last seen on the platform
  • Visited pages
  • Number of sessions


The organizer may use any of personal and/or non-personal data for various business purposes such as providing customer service, fraud detection, reporting, event improvement and market research. The personal data is utilized during the event to conduct marketing practices such as push notification, emails and any of sort of communication towards the users during the event.


Log Data


In case of an error the organizer collects data and information (through third party products) on user devices called log data. This log data may include information such device’s internet protocol (“ip”) address, device name, operating system version, configuration of the app when utilising the organizer’s virtual environment(s), software(s) and/or platform(s), the time and date of use of the latter.




Cookies are files with small amount of data that is commonly used an anonymous unique identifier. These are sent to a user’s browser from the web page that a user visits and are stored on a user’s device’s internal memory.


The services provided by the platform do not use these “cookies” explicitly. Users have the option to either accept or refuse these cookies and know when a cookie is being sent to their device. If a user chooses to refuse the organizer’s cookies, they may not be able to use some portions of the services provided by the platform.


Payments and Thirs Parties


All credit/debit cards details and personally identifiable information will NOT be stored, sold, shared, rented or leased to any third parties. Terms & conditions may be changed or updated occasionally to meet the requirements and standards. Therefore, users are encouraged to frequently visit these sections in order to be updated about the changes on the website. Modifications will be effective on the day they are posted.


Some of the advertisements seen on the website are selected and delivered by third parties, such as ad networks, advertising agencies, advertisers, and audience segment providers. These third parties may collect information about users and their online activities, either on this website or on other websites, through cookies, web beacons, and other technologies to understand user interests and deliver advertisements that are tailored to user-specific interests. We do not have access to, or control over, the information these third parties may collect. The information practices of these third parties are not covered by this data privacy policy.




Google’s advertising requirements can be summed up by Google’s Advertising Principles. They are put in place to provide a positive experience for users.


To access further information on Google’s Advertising Principles please visit the following link:


We have not enabled Google AdSense on our site but we may do so in the future.


According to CalOPPA we agree to the following


Users can visit our site anonymously. Once this privacy policy is created, we will add a link to it on our home page, or as a minimum on the first significant page after entering our website. Our Privacy Policy link includes the word ‘Privacy’, and can be easily be found on the page specified above. Users will be notified of any privacy policy changes:


  • On our Privacy Policy Page


Users are able to change their personal information:


  • By emailing us


How does our site handle do not track signals?


We honor do not track signals and do not track, plant cookies, or use advertising when a Do Not Track (DNT) browser mechanism is in place.


COPPA (Children Online Privacy Protection Act)


When it comes to the collection of personal information from children under 13, the Children’s Online Privacy Protection Act (COPPA) puts parents in control. The Federal Trade Commission, the nation’s consumer protection agency, enforces the COPPA Rule, which spells out what operators of websites and online services must do to protect children’s privacy and safety online.


We do not specifically market to children under 18.


Fair Information Practices

The Fair Information Practices Principles form the backbone of privacy law in the United States and the concepts they include have played a significant role in the development of data protection laws around the globe. Understanding the Fair Information Practice Principles and how they should be implemented is critical to comply with the various privacy laws that protect personal information.

In order to be in line with Fair Information Practices we will take the following responsive action, should a data breach occur:


We will notify the users via in site notification


  • Within 7 business days


We also agree to the individual redress principle, which requires that individuals have a right to pursue legally enforceable rights against data collectors and processors who fail to adhere to the law. This principle requires not only that individuals have enforceable rights against data users, but also that individuals have recourse to courts or a government agency to investigate and/or prosecute non-compliance by data processors.




The CAN-SPAM Act is a law that sets the rules for commercial email, establishes requirements for commercial messages, gives recipients the right to have emails stopped from being sent to them, and spells out tough penalties for violations.


  • We collect user’s email address in order to:
  • Send information, respond to inquiries, and/or other requests or questions
  • Process orders and to send information and updates pertaining to orders.
  • Send users additional information related to their product and/or service
  • To be in accordance with CANSPAM, we agree to the following:
  • Not use false or misleading subjects or email addresses.
  • Identify the message as an advertisement in some reasonable way.
  • Include the physical address of our business or site headquarters.
  • Monitor third-party email marketing services for compliance, if one is used.
  • Honor opt-out/unsubscribe requests quickly.
  • Allow users to unsubscribe by using the link at the bottom of each email.


If at any time a user would like to unsubscribe from receiving future emails, they can opt-out by clicking on the unsubscribe button on the footer of the correspondence. This will promptly remove the user from ALL correspondences in the future.


Service Providers




The organizer values users’ trust in providing their personal information, thus the organizer is striving to use commercially acceptable means of protecting it. Users are requested to remember that no method of transmission over the internet, or method of electronic storage is 100% secure and reliable, and the organizer cannot guarantee its absolute security.


Changes to the Privacy Policy


The organizer may update the privacy policy from time to time. The organizer will notify of any changes by posting the new data privacy policy wherein changes shall considerably be effective immediately at the time of notification.

Commercial Disclaimer


Upon accessing virtual exhibition space(s) and/or product page(s) users will be subjected to a disclaimer on the virtual event website as seen in the quoted text below to which the client hereby acknowledges in the use of the virtual exhibition and/or product page provided by the organizer.